Notification for Personnel Changes

The purpose of this form is to ensure that proper AIM and Slate access is granted and recorded when there is a change in personnel: part-time student program manager, part-time graduate program manager, graduate program manager, graduate coordinator, or department chair.

If you have not already completed Step 1 please see instructions below.

Today's Date

Department

New Personnel Grant Access to AIM and/or Slate

Net ID

First Name

Last Name

Email Address

Phone

Program

Access Type Needed

Personnel Change AIM Permission Type

Display: View all AIM Graduate Studies pages (Coordinators, Chairs and student employees)
Update: View all AIM Graduate Studies pages (used by P.M.s.)

Personnel Change AIM Permission Type

Display: View all AIM Graduate Studies pages (Coordinators, Chairs and student employees)
Update: View all AIM Graduate Studies pages (used by P.M.s.)

AIM Display

AIM Update

Has this person completed the FERPA Training? (required)

Yes

No

Previous Personnel Remove or Modify Access

Remove or Modify Acess

Net ID

First Name

Last Name

Email Address

Phone

Current or Previous Position

BYU Role Change
If this is a graduate role change in the same department please indicate below (for example: Graduate Coordinator to Department Chair).

Role Change From

Role Change To

Date Effective

Department Approval

Does this change have the approval of the department?

Yes

No

Department Approver Name
Name of the Graduate Coordinator or Department Chair who approved this change. (Required)

Personnel Change Notification OGS Form 3 Instructions

Step one: Registrar’s Office - Visit: https://registrar.byu.edu/aim-access

Click on initiate a request. Fill in all fields for the personnel requesting access (this applies also if you are requesting access removal). Fill in your own contact information, select the correct information partner, and choose the correct access option. Make notes if needed and click submit.

Once the request has been submitted, the personnel will receive an email notification with a link to complete the online FERPA training. Upon completion, the request will then be sent to the information partner of your department.
The information partner receives the request to review and approve.
Registrar’s Office receives the request & sends an email notifying that access has been granted.

Please direct questions about completing the online AIM Access Request to:
Registrar’s Office
B-150 ASB
Laura Hinton
801-422-1196
laurahinton@byu.edu